Visa Assistance

Please inform us of your visa assistance request by the end of August.

Prior to traveling to Japan for SMC2018 in Miyazaki, please review the Ministry of Foreign Affairs of Japan website to clarify your visa requirements. The website is as follows.

If required, please be sure to apply for a visa that provides a sufficient time frame for your participation (a few months are needed in general).

If you need invitation letters for your visa application, would you
email our International Liaison Chairs (Prof. Kaori Yoshida, Prof.
Naotake Kamiura: In addition to the following items, we require your passport number, accepted Paper ID, and Paper title.

  • Filled VISA Questionnaire form(s) (will be provided later)
  • Certificate of employment or enrollment (electronic copy)
  • Travel itinerary/receipt (electronic copy)
  • Confirmation of your hotel booking (electronic copy)

Invitation letters should only be issued to Speakers/Presenters and Committee members who have paid the required registration fee in full. When you plan to travel with your family and/or students who do not present any paper, you should apply for visas together.